MS Excel is one of the most important applications that every virtual assistant should know how to use. It is extremely useful, particularly for VAs that want to expand their skills and offer more in terms of services to their clients. Is MS Excel training a good investment for virtual assistants? You bet! Here are reasons why:
It's an electronic spreadsheet
MS Excel is a spreadsheet application that can be manipulated electronically. It efficiently allows for quick and more efficient use of tables or cells in which data such as text and numbers can be entered.
Virtual assistants will find this function very useful especially if they perform computations, data storing, data sorting and accounting. Each cell can be programmed to use formula, so mathematical functions such as addition, subtraction, multiplication and division can be performed.
If a VA's job requires more complicated formulations, MS Excel can also be used to create formulas that can be changed in order to customize the functions of the cells.
Virtual assistants can use MS Excel to store and manipulate data. Data on cells can be sorted for easy searches and analyses, so they can be used for a lot of purposes, such as to store names, addresses, locations, zip codes, phone numbers and keywords.
MS Excel can also be used for conditional formatting, so the appearance of information on selected cells can be manipulated. Negative values, for example, may be formatted to appear in red while those with positive values may be made to appear black, blue, green or any other color. Data may also be formatted to interact with information that appears on another worksheet.
When it comes to storing data, MS Excel is extremely efficient. It can store 16,000 columns and a maximum of one million rows. That is more than enough space to ensure that a busy virtual assistant can handle even large amounts of data without fear of ever running out of tables to use.
Excel can be used to produce graphs and charts
Virtual assistants may be asked to create graphs and charts for presentations and data analyses. With MS Excel training, VAs will find it very easy to create professional looking graphs and charts quickly.
If visual oomph is required, virtual assistants can easily use effects on the graphs and charts, such as transparency, shadowing and even 3D.
MS Excel can be used to create forms
Virtual assistants can benefit from MS Excel training because it can be used to design different types of forms for electronic or online use or even for print. With MS Excel, selected cells can be frozen so viewing long lists or large amounts of entries is easier.
